VILLAGE OF COLONIE THOMAS TOBIN VILLAGE HALL DEPUTY MAYOR 2 THUNDER ROAD PATTY SCHWARZ COLONIE, NY 12205 LOCKART (518) 869-7562 FAX (518) 464-0389 TRUSTEE EDWARD F. SIM JACK MURPHY TRUSTEE MAYOR jblot@colonievillage.org JAMIE BLOT www.villageofcolonie.org CLERK MINUTES BOARD OF TRUSTEES MONDAY, AUGUST 3, 2020 6:30 P.M. Mayor Sim opened the meeting of the Mayor and Board of Trustees at 6:30 p.m. with the Pledge of Allegiance. Roll Call: Mayor Sim Present Trustee Lockart Present Trustee Murphy Present Trustee Tobin Present Clerk Blot Present Minutes of the regularly scheduled board meeting that was held on July 20, 2020 were reviewed by the present members of the board. A motion was made by Trustee Lockart to approve the minutes, as presented. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. Minutes approved. Resolution #2019-76 “Transfer of funds from the playground account to the park mitigation account and close the playground account” was presented to the Mayor and Board for review. Mayor Sim elaborated to state that we have a few accounts that are the same, so we are consolidating them into one. A motion was made by Trustee Murphy to approve Resolution #2019-76, as presented. Motion seconded by Trustee Tobin. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. Resolution #2019-77 “Transfer of funds from the Veterans Brick Engraving account to the consolidated account and close the Veterans Brick Engraving account” was presented to the Mayor and Board for review. Again, Mayor Sim stated we are looking to consolidate some of these similar accounts. A motion was made by Trustee Lockart to approve Resolution #2019-77, as presented. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. Resolution #2019-78 “Authorize the Mayor to enter into an intermunicipal agreement with the South Colonie School District for the purchase of Diesel and Unleaded fuel” was presented to the Mayor and Board for review. Mayor Sim explained that there is better pricing if we purchase diesel and unleaded fuel through a piggyback bid through the School District. A motion was made by Trustee Murphy to approve Resolution #2019-78, as presented. Motion seconded by Trustee Lockart. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. Resolution #2019-79 “Authorize the Mayor to enter into an intermunicipal agreement with the South Colonie School District for the sharing of various equipment” was presented to the Mayor and Board for review. A motion was made by Trustee Lockart to approve Resolution #2019-79, as presented. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. The Clerk requested authorization to advertise for the Village of Colonie voter registration day, to be held on Saturday, September 5, 2020 from noon to 5:00 p.m. at the Village Hall, 2 Thunder Road, Albany, NY 12205. A motion was made by Trustee Lockart to authorize the Clerk to advertise as such. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Page 2 of 5 Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. The Clerk requested authorization to advertise for the Village of Colonie election, to be held on Tuesday, September 15, 2020 from 6:00 a.m. to 9:00 p.m. at the Village Hall, 2 Thunder Road, Albany, NY 12205. A motion was made by Trustee Lockart to authorize the Clerk to advertise as such. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. The following reports were given for the month of July 2020: Building Department Fire Inspection Fire Department Senior Center Mayor Sim asked if a resolution was necessary to pay two insurance claims from the previous fiscal year, to which the Clerk said that Treasurer Haas checked with the Auditors and they are going to bookmark it for the previous year, no resolution or budget transfer is required. Mayor Sim added that the coat should come out of the firehouse equipment line and the car repair should come out of the firehouse equipment repair line. Mayor Sim stated he received thank you cards and a shirt from the kids in the Milton Park area, thanking the Village for the new playground equipment. Mayor Sim announced that all fall-winter events at this time are postponed through December 31, 2020. Trustee Tobin stated there is a Planning Commission meeting scheduled for Tuesday, August 4, 2020 at 6:30 p.m. There is a public hearing regarding the proposed subdivision off of Vly Road. Trustee Tobin added that it will be held at the Recreation Center. He also added that there are a few other sketch plan reviews on the agenda. Chief Kayser read aloud the July 2020 fire department report. Superintendent Decker asked the Mayor if by signing the agreement for fuel through South Colonie Schools, does he need to renew the state contract we currently have, to which the Mayor said not to renew the state contract for fuel. Page 3 of 5 Zack Kuhn of North Greenbush was present to ask permission from the Board for the use of the field in Cook Park for a volleyball club. Mr. Kuhn stated he is the head volleyball coach for South Colonie Schools and is looking for a place to practice with the kids. He also stated he owns the sporting volleyball club and he would open the participation to anyone interested, but thinks the main participants would be South Colonie children. He added that he has all of his own equipment and he simply needs just the field. He stated he has a safety plan with regards to the virus, which follows all the mandatory guidelines and the USA volleyball guidelines. He also stated he has an insurance policy drafted, and if given permission to move forward, he will add the Village of Colonie as additionally insured. The policy has a million dollars in liability coverage. Also present, was Liam Mechum who would be coaching with him. He stated that there would be a maximum of 8 children playing at any given time with up to 4 coaches. He stated the parents could park near the Babe Ruth parking lot and wait for their children there and would still be able to see them. Mayor Sim asked if there was any profit being made by conducting these sessions, to which Liam said they do accept a fee but it is to cover the insurance policy and the time for the coaches. Liam is looking to try this August 17, 19 and 21st and if it goes well he would do it until late September. Sessions are 6 hours a day. Mr. Casey stated that he spoke with Liam and he is looking to use the multi-purpose field. Mr. Casey said that if allowed, he would draft a permit for Liam for the use of the field. Mr. Casey commended Mr. Kuhn for coming to the Board to get permission instead of just going to the park and playing. It was asked why Mr. Kuhn wasn’t using any space provided by South Colonie Schools, to which Mayor Sim stated that as long as the campus’ are closed, they are not allowing the use of their facilities to anyone. Trustee Tobin asked how many participants he would have in one day, to which Mr. Kuhn said 8 participants. Mr. Kuhn added that he would be doing symptom checks and taking everyone’s temperature upon arrival. He added that all children would be responsible for bringing and maintaining their own supplies (water bottle, towel etc.). The coaches would wear masks the entire time, but the children would not be required to since they will be playing, which the covering might make it hard to breathe. Commonly touched surfaces would be cleaned by the coaches frequently. Trustee Lockart stated it might be a good idea to run the plan by our attorney. Trustee Lockart asked about the pricing, to which Liam stated it would be $40/session/per participant or $30/session/per participant for a group of 4. Mayor Sim requested that Liam provide a written summary to the Clerk. We will then consult with our attorney and get back to him. Mr. Casey added as a reminder, that there are no restrooms available at this time in the park. He asked if the grouping was co-ed, to which Liam stated all are welcome, and he won’t know until he has all the sign ups. Mayor Sim thanked both gentlemen for coming to discuss the use. Abstract # 4 breakdown: General: $ 64,046.79 Water: $ 1,307.88 Sewer: $ 2,444.59 Total: $ 67,799.26 Page 4 of 5 A motion was made by Trustee Tobin to adjourn the meeting. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Mayor Sim Yes Motion passed. Meeting adjourned at 6:55 p.m. Respectfully Submitted, Jamie L. Blot Village Clerk Village of Colonie Page 5 of 5