VILLAGE OF COLONIE EDWARD F. SIM DEPUTY MAYOR VILLAGE HALL THOMAS TOBIN 2 THUNDER ROAD TRUSTEE COLONIE, NY 12205 PATTY SCHWARZ (518) 869-7562 FAX (518) 464-0389 LOCKART FRANK A. LEAK TRUSTEE JACK MURPHY MAYOR TRUSTEE jblot@colonievillage.org www.villageofcolonie.org JAMIE BLOT CLERK MINUTES BOARD OF TRUSTEES MONDAY, OCTOBER 1, 2018 6:30 p.m. Deputy Mayor Sim opened the meeting of the Mayor and Board of Trustees with the Pledge of Allegiance, he also noted the exits. Roll Call: Mayor Leak Absent Trustee Lockart Present Trustee Murphy Present Trustee Sim Present Trustee Tobin Present Attorney DeCotis Present Minutes of the regularly scheduled meeting held on September 17, 2018 were reviewed by the present members of the board. A motion was made by Trustee Lockart to approve the minutes, as written. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. Minutes approved. The Clerk read aloud Resolution # 30 of 2018 entitled, “Hillside Avenue Incident Claim”. A motion was made by Trustee Murphy to approve Resolution #30 of 2018, as presented. Motion seconded by Deputy Mayor Sim. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk read aloud Resolution #31 of 2018 entitled, “Emergency spending for Pump Station”. A motion was made by Trustee Murphy to approve Resolution #31 of 2018, as presented. Motion seconded by Trustee Tobin. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk read aloud Resolution #32 of 2018 entitled, “Authorize the Clerk to enter into an agreement with Bluefin Payment Systems and their processing bank Elavon for a credit card reader for the Village of Colonie”. Clerk Blot explained this is the first step needed to purchase the credit card reader so that we can start to take credit card payments as a form of currency for any and all village bills, ie: water, sewer, tax bills, building permits etc. A motion was made by Trustee Murphy to approve Resolution #32 of 2018, as presented. Motion seconded by Trustee Tobin. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk read aloud Resolution #33 of 2018 entitled, “Appoint Deputy Registrar of Vital Records”. This Resolution appoints Deputy Clerk, Alexandra Hart as the Deputy Registrar of Vital Records effective October 27, 2018, to complete the term that expires July 2019. A motion was made by Trustee Murphy to approve Resolution #33 of 2018, as presented. Motion seconded by Deputy Mayor Sim. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk requested authorization to advertise for sealed bids for the materials for a new Mitsubishi City Multi System or equal for the Village Hall. Bids will be accepted until Friday, October 12, 2018, at 10:00 a.m. at which time they will be opened and read aloud. A motion was made by Trustee Tobin to authorize the Clerk to advertise for said bids, as stated. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk recommend the award of bid for the 2018-2021 uniform contract be awarded to the low bidder, UniFirst Corporation, 157 Troy Schenectady Road, Watervliet, NY 12189. Bids were opened and read aloud on September 28, 2018 at 10:00 a.m. A motion was made by Trustee Murphy to award UniFirst Corporation to the Uniform Contact for the 2018-2021 period. Motion seconded by Trustee Lockart. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The Clerk read aloud Resolution #34 of 2018 entitled, “Emergency Sewer Repair and Replace for Delafield Drive”. A motion was made by Trustee Murphy to approve Resolution #34 of 2018, as presented. Motion seconded by Trustee Tobin. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. The following reports were submitted: September 2018 Outreach Report September 2018 Fire Inspection Report September 2018 Fire Department Report Clerk Blot said she would give a copy of the Fire Department report to all board members, as it wasn’t included in the original packets. Clerk Blot noted that Julianne Okun will return to work on Thursday, October 4, 2018. Clerk Blot also mentioned that Jan Perrotta has informed her that she will be retiring on October 26, 2018, and she wishes her the best. Clerk Blot read a thank you note from Ms. Janice Potter to Assistant Superintendent Bisognano for a job well done. Ms. Potter also sent in a $50.00 donation to the Cook Park playground with her thank you note. Clerk Blot mentioned that the Village received a certificate of appreciation from the Capital District Chevrolet Club for use of Cook Park for an event. Clerk Blot read aloud a thank you note from the Thunder Road Seniors for the use of the upstairs meeting room for their meeting held last month. Liaison Trustee Lockart was going to check with the seniors to see if they would need the use of the meeting room in the future or if they planned on having all future meetings in the center. Clerk Blot mentioned that on September 25, 2018, longtime employee Carl Fleshman has been with the Village for 40 years. Deputy Mayor Sim congratulated the Fire Company on a nice event held on Saturday, September 30th. The Fire Company celebrated the purchase of their new firetruck 406, with a traditional “wet down” ceremony. Deputy Mayor Sim also thanked the Chief for the presentation to the board at said ceremony. Trustee Murphy added that it was a job well done. Trustee Tobin said that the Chief gave a great speech. Trustee Lockart also noted it was a nice event. Attorney De Cotis said he recently worked on the Hillside Avenue claim. He said he is also working on the fire department cancer coverage, that will begin on January 1, 2019. He added that a roster needs to be created by December 1, 2018. Deputy Mayor Sim mentioned that the estimated values he recently heard ranged from $200 - $250 per covered firefighter. Chief Kayser apologized for being absent at the last meeting. He stated he wished to address the board with a few items. To date the fire department has answered 375 calls. 278 of those calls were ones that came in between the hours of 6 a.m. and 6 p.m. The remaining 97 calls occurred between the hours of 6 p.m. and 6 a.m. He noted that last Thursday a call came in for a cardiac arrest on Tattersall Lane. He added that Fireman John Lambert was able to reverse the arrest. Chief Kayser said he plans to recognize all the fireman at the end of the year for all their hard work and to emphasize moments like that. Chief explained to the board of an incident that occurred at 1770 Central Avenue, the former Verizon business. He said there were several alarm calls for this building. He had a difficult time getting in touch with someone to assist (the owner and/or tenant). He thanked Building Official Mike Cerone for his assistance with this issue. He said that the alarm went off a second time within a few days of the first, luckily he kept the contact information he was able to obtain from the first incident. Chief said the Knox Box was not up to date. Code Officer Cerone said that many of the keys contained in the Knox Box were for businesses that have not been at 1770 Central Avenue in many years. Officer Cerone said he is working with the owner of the property, Mr. Rosetti, in getting accurate keys. Chief said these false alarm calls are a problem. Deputy Mayor Sim assured him that there is an ordinance in the works to deal with this issue. Officer Cerone said that upon the once a year fire inspection he is working on getting updated emergency contact info. Chief Kayser thanked Superintendent Decker for his assistance with repairing an air leak on the heavy rescue. He said with Superintendent Decker’s fast attention to the issue, the problem was fixed in a timely manner. Chief Kayser thanked all the Board, Superintendent Decker and Clerk Blot for attending the “wet down” ceremony. He appreciated the support of all. Chief Kayser mentioned that at the next board meeting to be held on October 15, 2018, Mr. James Frank would be recognized for his 50 years of service with the Fire Company. Abstract # 8 Breakdown General: $ 81,981.08 Water: $ 17,202.22 Sewer: $ 21,231.54 Total: $ 120,414.84 A motion was made by Trustee Lockart to adjourn the meeting. Motion seconded by Trustee Murphy. VOTE: Trustee Lockart Yes Trustee Murphy Yes Trustee Tobin Yes Deputy Mayor Sim Yes Motion passed. Meeting adjourned at 7:03 p.m. Respectfully Submitted, Jamie L. Blot Village Clerk Village of Colonie